Documentation and Best Practices

Learn how to use Cloudability and get the most out of our cloud cost management tool.

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New Analytics Home Page and Updated Navigation

Find Data and Insights Quickly

We've made some big changes to how you get around the Cloudability app, and added a number of features to help you dig into your data faster and generate new insights.

Highlights:

  • New, dynamic Analytics home page lets you explore these new Cloudability reports -- and all of your team’s custom reports as well.
    • Report search box helps you quickly find specific topics -- type in mySQL, EBS, Data Transfer, AWS Invoice, or Azure, and jump right in.
    • Filter down to starred reports, shared reports, your reports, even reports you have subscribed to for timely email updates.
    • Report descriptions provide more context for each Cloudability report, to help you better understand the data.
  • 60 new Cloudability reports help you get started fast, covering everything from Amortizing RI upfront costs, to the effective hourly rate of your Spot usage, to reconciling your AWS Invoice with Cloudability, to the cost of individual EBS volumes, and more. 
  • 3 new Cloudability dimensions let you build cleaner, more digestible reports and dashboards:
    • Lease Type - comparing On-Demand, Reserved, and Spot usage
    • Usage Family - standardizes 8,000 Usage Type values into 20 categories like Storage and Data Transfer
    • Service Name - standardizes product naming conventions for AWS and Azure
  • Consolidated "Settings" menu brings management tools into one place to make it easy to find both org-wide and personal settings.
  • Dedicated "Help" menu gives you a few ways to get out of a jam.
  • Updated dashboard editor helps more easily build multi-layer chart widgets.

 


Detailed Changes:

Let's start from the top (of the app)...

Updated navigation colors for better context in app

  • The navigation header was updated to Cloudability brand blue, to help signal that many changes have been made, below...
  • White sidebars are for navigation
  • Dark sidebars are for editing/settings

Updated navigation links for better organization

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The new Analytics navigation links get you to often-used reports quickly:

  • All Reports  <-- formerly Manage Reports
  • Starred Reports  <-- reports that you created and starred for quick access
  • My Reports  <-- reports that you created

In this new navigation scheme, Cost and Usage reports (e.g. DBRs) and Utilization reports (Cloudwatch) are consolidated into one view, so you don't have to look for reports in two separate places.

Additionally, the "Manage" (org-wide) and "Preferences" (personal) navigation links have been consolidated into one Settings menu, under the Gear icon, and organized into sections for more context.

 

The new Help menu offers multiple support options, under the ? icon, to help get you out of a jam more quickly.

 

New way to navigate and manage reports

The new Analytics interface starts with an overview of all reports that are available, and allowing you to quickly zero in on what you are looking for:

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  • Search box for quick access to specific topics -- type in Aurora, mySQL, EBS, Data Transfer, AWS Invoice, Azure, and see all related reports.
  • Quick filters show you just the reports you want 
  • Sorting options organize reports for the task at hand
  • Descriptions provide more context for each Cloudability report
  • Actions allow you to share, export, etc.

 

60 new Cloudability reports

While all of your existing customized reports remain unchanged, we've updated the default Cloudability reports provided to all users:

  • More top product overviews, and their corresponding resources - Lambda functions, EBS volumes, RDS DB instances, Azure SQL databases, etc.
  • Reconcile AWS Invoices to Cloudability data from the AWS DBR (Detail Billing Report)
  • Untagged EC2 instances and EBS volumes
  • Underutilized compute optimized Instances, storage optimized Instances, general purpose instances, t2's, etc.
  • And many more!

 

3 new Cloudability dimensions

These proprietary Cloudability dimensions let you build cleaner, more digestible reports and dashboards:

  • Lease Type: shows On-Demand, Reserved, or Spot usage
  • Usage Family: consolidates ~8000 variations of Usage Type to ~20 variations
    • e.g. Usage Types of USE1-USW2-AWS-Out-Bytes, USE1-EU-AWS-Out-Bytes, USE1-USW1-AWS-Out-Bytes, USE1-APS2-AWS-Out-Bytes, USE1-UGW1-AWS-Out-Bytes, USE1-APS1-AWS-Out-Bytes, USE1-EUC1-AWS-Out-Bytes, USE1-APN1-AWS-Out-Bytes, etc...
    • ...all become simply "Data Transfer" in Usage Family
  • Service Name: a consolidated view of AWS and Azure products, that aligns with how users see them
    • AWS EBS becomes its own top-level product, as opposed to being considered EC2 in the DBR file
    • Unified data that was mixed across multiple products:
      • AWS tracks Cloudwatch partially as a product and as EC2; this separates Cloudwatch into its own service
      • AWS tracks Glacier partially as a product and in S3; this consolidates all Glacier and S3
      • AWS has an import/export service, as well as a Snowball service; Service Name consolidates these
    • In some cases, AWS and Azure data shows multiple products for the same services:
      • AWS has multiple names for Support, this consolidates them all into a single "AWS Support" line item
      • AWS has many administrative charges listed as top-level "products" like: Amazon Partner Network, re:Invent Tickets, etc. These are consolidated into a single "AWS Administrative" item
      • Azure has Compute, Microsoft.Compute, and Virtual Machines; these are all the same and consolidated under Azure Compute.
    • AWS billing files have inconsistent naming schemes for products, sometimes Amazon vs AWS; acronyms vs spelled out names. Service Name follows a single pattern of a prefix of ‘AWS’ followed by the name that is seen in the AWS Console menu: EC2, S3, RDS, Kinesis, Lambda, etc. Similarly, Azure is the prefix for all Microsoft Azure services.

You can read more about Cloudability dimensions and metrics here: https://support.cloudability.com/hc/en-us/articles/205005357 

 

Updated report pages

  • Each report indicates whether it is based on Cost and Usage data (DBR billing files) or Utilization data (Cloudwatch), so you know where it is coming from.
  • Descriptions for each Cloudability report help explain the data you are looking at. 
  • The navigation sidebar starts closed (open it to see your starred reports), letting you focus on the data.

 

Updated report creation flow

  • Pick between Cost (billing files) or Utilization (Cloudwatch) data sources when creating new reports.

 

Updated widget editor makes it easier to build multi-layer dashboard charts

  • Name individual layers (based on the Legend Prefix) to make it easier to identify your data series in multi-layer widgets
  • Collapse and expand layers to make it easier to drag and drop layers, to re-order them in your data visualizations.
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